Job Description

Summary:
Under the direction of the Payroll Supervisor, the Payroll Associate is responsible for assisting with all tasks related to Oracle payroll processing for all Guthrie entities.
Experience:
Proficiency with computers and spreadsheets is necessary. Strong analytical and decision-making skills as well as independent thinking required. A strong customer service focus is also required.
Education:
Associate Degree in Accounting or Business plus two years of payroll experience preferred. High school diploma or equivalent required.
Essential Functions:
1. Assist with Automated Time and Attendance questions and processing. The payroll associate will answer questions and solve issues related to the current pay period process.

2. Monitor incoming emails from managers and timekeepers related to prior period payroll corrections. Runs reports and compares original payment to submitted correction. Manually calculates amount related to correction and prepares entries for load file.

3. Assist caregivers with setup related to direct deposit, W4 tax set up, voluntary and involuntary deductions.

4. Responsible for ATA timekeeper setup. This includes granting access to departments and maintaining the timekeeper group email. Conduct ATA training for new timekeepers and managers. Run and review ATA reports each pay period to support payroll processing.

5. Assist with Oracle payroll processing. Duties include running processes and reports, reviewing reports, and creating backup for third party payments. Print paper checks for caregivers and third parties.

6. Responsible for preparing spreadsheet loader files related to various pay types.

7. Processes off cycles checks per policy.

8. Researches and responds to caregivers questions related to payroll via email, HR Service Center tickets, telephone, and Microsoft Teams.

9. Processes the payroll costing steps and transfer to general ledger steps.

Other Duties:
1. Must interact effectively with all internal and external customers and coworkers to create an effective work environment and promote teamwork.

2. Participate in committees and projects as assigned.

3. Assists with ADP W-2 access.

4. Continuously reviews processes under areas of responsibility to evaluate opportunities for improvement.

5. Prepares and maintains detailed documentation for all policies, procedures, and processes related to areas of responsibility.

6. Keeps manager and other members of the finance department informed on events and conditions related to areas of responsibility.

7. Cross-train in other positions as needed.

8. Performs other duties as assigned.

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